Position Summary
As the Manager, Training & Documentation, your main responsibilities will be to manage the team and processes accountable for creating and maintaining end-user documentation, which consists of user guides, training manuals, admin guides, release notes, online help, etc. You will also have a hand in creating, editing, and reviewing these materials. This position will ensure that professional training is available to both internal and external clients on a variety of business and technical topics, through a variety of delivery methods, including instructor-led courses, online webinars and web-based course content. Training responsibilities include coordinating, scheduling, and planning training activities for client projects by working directly with Client Training Managers, and CHR Project Managers, Resource Manager’s, and SME’s.
Primary Accountabilities
- Ensure the accurate and timely creation and delivery of training for CHR products and services including but not limited to course syllabus, learning objectives, course content, supporting documentation, and assessments, as well as learner surveys.
- Ensure that appropriate tools and technologies are available to support the training efforts.
- Ensure that established KPIs are monitored and reported as required.
- Gain a thorough understanding of our software products.
- Draft and approve Training SOW’s.
- Lead the documentation team working closely with software developers, and subject matter experts to understand the products, collect information, and write and maintain documents intended for the end user so they know how to use our software efficiently and effectively.
- Ensure consistent, cost-effective and efficient delivery of documentation and trainings
- Work directly with clients on a plan to meet their training needs
- Proactively create and manage Training Plans needed to execute on Project Deliverables; working closely with CHR project teams and the Client Training Leads,
- Analyze, compile, and write software documentation for assigned software products, including user guides, admin guides, online help, release notes, and training manuals.
- Create, assimilate, and convey technical material in a concise and effective manner.
- Generate and maintain online help files to be included with the software products.
- Utilize standard documentation methods to effectively communicate product concepts and use.
- Individualize/customize documents and training manuals as appropriate for each project.
- Perform audits and reviews of documents and update as necessary
- Develop and maintain technical competencies as defined by departmental management.
- Ability to travel 15% by car and/or plane, may include weekend travel. Ability to travel internationally is required for some positions. Current valid driver’s license required.
- It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management, and based on the needs of the business.
Education & Experience
Education
- Associate or Bachelor’s degree in Technical Communications/Writing, Management Information Systems, Information Systems, or related field.
- Equivalent combination of education and experience accepted.
Technical Skills
- Excellent communication skills (verbal and written).
- Ability to learn new applications and system features quickly.
- Ability to describe complex and technical topics clearly and accurately in a way that is appropriate for the target audience.
- Ability to handle multiple projects and tasks simultaneously; Ability to work independently and manage one’s time, as well as work within a team environment.
- Very strong analytical, problem-solving, and organizational skills; detail-oriented
- Persistent and resourceful to verify how the software products actually work to provide appropriate documentation, rather than simply rephrasing use cases and specs.
- Passion for digging in and learning more.
- High level of proficiency in Microsoft Office products: Word, PowerPoint, Excel, Visio and other tools (Google Docs) to communicate technical information to both technical and non-technical audiences.
- Strong and effective customer service and interpersonal skills
- Experience using AI tools to improve the Technical Writing and Training Services (Happy Scribe, HeyGen) is a plus
- Experience in HTML, PhotoShop, online help applications (e.g., Adobe RoboHelp, MadCap Flare) and eLearning applications (e.g., Camtasia, Articulate, Vimeo) is desired
- Experience with Learning Management Systems (TalentLMS) is desired
- Understanding of programming and database concepts and terms is desired
Other Qualifications
- 5+ years’ experience in writing software documentation, including but not limited to user guides and procedures, admin guides, release notes, training manuals, etc.
- 3 – 5 years’ experience in delivering professional training
- 3 years’ experience in supervisory or management capacity with demonstrated leadership skills.
- Experience in evaluating, implementing and managing tools and technology to deliver desired services.
- Demonstrated ability to comprehend complex ideas and processes, and explain those in a simple, easy- to-understand language.
- Demonstrated experience in assessing learner’s needs and recommending learning path
- Exceptional verbal/written communication skills as well as strong interpersonal skills and relationship building
- Business Analysis experience is a plus
Technical Skills
- Excellent communication skills (verbal and written).
- Ability to learn new applications and system features quickly.
- Ability to describe complex and technical topics clearly and accurately in a way that is appropriate for the target audience.
- Ability to handle multiple projects and tasks simultaneously; Ability to work independently and manage one’s time, as well as work within a team environment.
- Very strong analytical, problem-solving, and organizational skills; detail-oriented
- Persistent and resourceful to verify how the software products actually work to provide appropriate documentation, rather than simply rephrasing use cases and specs.
- Passion for digging in and learning more.
- High level of proficiency in Microsoft Office products: Word, PowerPoint, Excel, Visio and other tools (Google Docs) to communicate technical information to both technical and non-technical audiences.
- Strong and effective customer service and interpersonal skills
- Experience using AI tools to improve the Technical Writing and Training Services (Happy Scribe, HeyGen) is a plus
- Experience in HTML, PhotoShop, online help applications (e.g., Adobe RoboHelp, MadCap Flare) and eLearning applications (e.g., Camtasia, Articulate, Vimeo) is desired
- Experience with Learning Management Systems (TalentLMS) is desired
- Understanding of programming and database concepts and terms is desired